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How to submit a report

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If you are registered as a producer or importer with Stichting OPEN, you report your “Put on Market” data annually through our online portal, MyOPEN. You will automatically receive a notification when it’s time to submit your report. The frequency of your report depends on the size of your company. Larger participants submit their reports quarterly, while others do so annually. Starting January 1, 2025, all participants will submit their reports through the new MyOPEN 2.0 platform.

How to report appliances and/or lamps?

Reporting is done in two steps:

  1. Categorizing Products
    When submitting your report, you first categorize your products under the six main categories from the WEEE regulation. Then, you assign them to one of the seventy subcategories. The product search tool can help you categorize your products correctly. If your product is not listed and you can’t figure it out, please contact our Producers Services department. They will gladly assist you.
  2. Reporting Quantities
    Then, you report the total number of items and the total net weight for each category of products that you have actually placed or sold on the Dutch market. Net weight means including electronic accessories but excluding packaging, manuals, and any included or integrated battery/battery packs*.

*Integrated battery/batteries must be reported separately.

Example 1: electric drill or toothbrush – report the weight of the toothbrush or drill under the appliances declaration excluding the weight of the battery. Report the battery under the batteries declaration.

Example 2: an e-bike should be reported as an appliance without the weight of the bike battery. Report the bike battery under the batteries declaration. Depending on the chemical composition and whether the battery is supplied as a separate, standalone product (a replacement battery) or built in and supplied together with an e-bike, use one of the following codes: AEBIKE and AEBIKELP (loose); BEBIKE and BEBIKELP (supplied with the product).

How to report batteries and batteries packs?

You create your personal battery list based on your own preference. You can choose how to organize it. Many users prefer to have their own administration generate the battery list. Below are two examples: one based on articles, the other based on battery type.

  • Articles
    If you want to transfer all articles with batteries from your range to the report list in MyOPEN 2.0, create your battery list based on article codes or descriptions. Also, specify how many batteries are in one article. This way, you only need to fill in the total number of articles sold during the period in each report.
  • Battery Type
    If many of the articles in your range contain the same type of batteries, and you can easily extract this information from your sales data, create a battery list based on battery type, such as Alkaline AA, CR2032, or LR44. This way, your battery list will be much shorter than if you report per article, making it quicker to complete.

Please find here our overview batteries 2025.

NB: Any returned items (sale-or-return) that go back into commercial stock must be corrected in the declaration in which they were originally reported.

For example: if you receive a new product back in February that you reported in the 2024 declaration, then you must correct the 2024 declaration.

For both export refunds and export for reuse, an agreement must be approved by an authorised signatory within your organisation.

Declaration: Export refund for appliances and batteries

If you have purchased new electrical devices and/or batteries/(bike) batteries from a producer/importer registered with Stichting OPEN and subsequently exported them, you may be eligible for an export refund. The method of reporting is the same as for the regular declaration; however, keep the following in mind:

  • Report only products for which the waste management contribution has already been paid by a producer/importer registered with Stichting OPEN and passed on to you.
  • Report only products that have actually been exported and not re-imported (e.g., returned shipments).
  • Do not independently deduct the waste management contribution from your regular declaration (if applicable).

A management statement must be submitted with each export declaration. If the annual reporting exceeds EUR 50,000, an auditor’s assurance report must be provided at the end of the reporting year.

Click the link for the full Export Refund Regulations for Appliances and Batteries.

Declaration: Export for Reuse of Appliances and Batteries

Export for reuse of appliances

If you export used appliances abroad, you are required under Dutch legislation to report this (see Article 19a of the Regulation by the State Secretary for Infrastructure and the Environment, dated 3 February 2014, no. IENM/BSK-2014/14758). This can be reported to the National (W)EEE Register (NWR), but also to Stichting OPEN. Reporting through us provides several advantages:

  • You report in the same portal where you also declare produced or imported products and/or batteries.
  • We immediately submit all reported quantities to the NWR.
  • You may qualify for an administrative reimbursement.

Batteries / (bike) batteries

There is currently no official reporting obligation for these, but you should certainly report them as well. For example, batteries in mobile phones, laptops, etc. These are often included with the appliances, but must be reported separately.

If you have any further questions, please contact the Producer Services department at: producenten@stichting-open.org